EVENTS, MEETINGS and CONGRESS organization
Planning
- Feasibility study
- Collaboration in the general planning of the event
- Identification of the possible locations for the event
- Drafting of contracts
- Preparation and management of the event’s budget and final balance sheet
- Timing and planning of the different stages of the event
- Legal and fiscal advice
Financial Management
- Management of bank accounts and cash
- Management of registrations, sponsors and suppliers in terms of issuing and receipt of invoices
- Management of the payments to suppliers
Management of Exhibition Spaces
- Identification and selection of the exhibition spaces
- Drafting of the rules for the exhibitors, sale and allocation of the exhibition spaces
- Drafting of contracts with the exhibitors
Scientific programmes
- Definition of the scientific programme in collaboration with the client and with the support of renowned opinion leaders, including the planning of sessions and individual interventions
- Collection and filing of the scientific reports
- Processing and publication of the proceedings on paper, multimedia support or web
Management of registration fees
- Financial management of registration fees
- Secretarial services, CME accreditation
Management of logistics
- Management of all logistical aspects related to events: reception and hospitality desk at the event site, audio-visual technical services, IT systems, hostesses
- Management of external suppliers: catering and restaurants, interpreters
Graphic design and printing services
- Design and creation of printed material and documents for the event (programmes, posters, invitations, badges, signs, CME questionnaires, data sheets for professors)
Services to the client
- Management of all contacts and coordination of the speakers, moderators, experts and participants
- Management of logistical aspects like travels and hospitality, issuing of the letters of assignment and payment of compensations
- Reception and assistance at the event site
Management of hotel services
- Identification of the location, hotel bookings and room allocation
- Definition of contracts and other administrative aspects
- Management of hotel reservations and allocation of the individual rooms to participants and/or groups